Payment Request form - 101

Arrggh!  It's that time of month again!  You work for 5 or 10 different general contractors and you gotta fill out 5 or 10 different billing forms and you have to worry about 5 or 10 different intricate idiosyncrasies of each of the generals - and if you make a mistake you don't get paid!  How frustrating is that?!

Well, we are probably no different than many your other generals, but we are the only ones that give you some help in muddling through the process.  And, if you make an honest effort at getting it right and at least get the form into us we won't hang you on a technicality. All we ask is that you send a payment request every month that you want to receive a check. 

We use the same policy with our subs as the architects use with us:  Send in a billing every month.  If our billing is cut or changed we must send in another billing the next month to make up the difference.  If we don't then we don't get paid.

Here is a quick run down of the what we look for on a completed payment request form.  The steps detailed below mirror the steps outlined on your payment request form.

Step 1 - Show us the adjusted contract amount
All we need here is the original contract amount from the subcontract agreement you signed.  Generally this number will be entered for you on the original payment request form we send to you with your contract.  If you use our forms found online, you fill in the number - make sure it's the right amount.

Next, list approved changes.  An approved change is one you have received from us signed by the project manager.  You can also list change orders waiting approval.  You most likely will not be paid for these but we will use the information to make sure they are submitted for approval.

Step 2 - How much are you billing?
A picture is worth a 1,000 words.  So, here are 2,000 words on how to fill out this part of our form correctly. 


Assume in month one you are billing $50,000.  Your request should look like this:

Assume in month two you are billing $25,000.  Your request should look like this:

Notice the job to date amount billed is $75,000.  This is $50,000 from request #1 and $25,000 from request #2.


Step 3 - Sign the request
This part is easy because we don't require a notary.  Just sign it, make sure your company name is shown and fax or email it in.  Don't forget to provide supplier lien releases if requested to do so. If all these steps are taken care of properly, then you should be able to expect a check between the 20th and 25th of the month!